Use it at launches, offsites, and company parties
Put the QR on the check-in desk, table cards, name badges, booth signs, or closing slide. Each event writes to its own Drive folder.
For marketing, people, and event teams
Corporate Event Photo Sharing Without an App
Give employees, partners, and attendees one upload link. The marketing or event team gets submitted originals in its connected Google Drive without opening a shared folder to the room.
What the workflow includes
Collect original photos and videos from company events with an event-specific QR page, optional moderation, and direct delivery to the organizer's Google Drive.
- Use it at launches, offsites, and company parties
- Get originals before the recap deadline
- Review before showing photos on screen
Get originals before the recap deadline
Colleagues upload from their phones instead of sending compressed copies through several team chats. Share the same link in the follow-up email for late submissions.
Review before showing photos on screen
On eligible plans, organizers approve individual uploads before they appear on the venue display. Collecting a file does not automatically make it public.
FAQ
Questions to answer before you print the QR
What is Vowlight?
Vowlight gives an event host a QR code and guest upload page. Photos and videos that guests submit go to the host's connected Google Drive.
Do guests need to download an app?
No. The QR opens a mobile web page where guests choose files and upload. They do not need a Vowlight account.
How do paid upgrades work?
Start with one event and 50 files for free. Paid plans add capacity and event features; checkout appears only when a payment provider is configured for the selected plan.
Is there a free plan?
Yes. It includes one event and up to 50 guest files. No credit card is required.
How do I collect photos from event guests?
Create an event, connect Google Drive, then print or share its QR code. Guests scan it and upload photos or videos from their phone.
Are event guest uploads private?
The guest page is not listed as a public gallery, but anyone who has the event link can open it. Share the QR and link only with the people you want to invite, and pause uploads when collection is finished.
Can guests upload after the event?
Yes, while the host leaves uploads open. The host can pause the page from the dashboard after the last files arrive.
Does Vowlight support photos and videos?
Yes. Supported plans accept both, with file-count and per-file size limits shown before purchase.
When do I need to pay?
Upgrade when the free 50-file allowance is not enough or the event needs paid features such as guest notes, a live wall, or moderation.
Can agencies manage repeated client events?
Yes. Event Team is intended for agencies, venues, planners, and media teams running recurring event albums.
Do attendees get access to the company's Google Drive?
No. They use the event-specific Vowlight upload page; the connected Drive remains on the host side.
Test it before the event
Create an album, then scan the QR with another phone.
The free plan includes one event and 50 files. Event and Large Event are one-time purchases; Event Team renews monthly.